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FAQs for Grant Seekers

General Questions

Q. How many years is a grant funded?
A. All grants and awards are funded for one year. However, a second year of funding may be available with submission of a final progress report and a new application.

Q. Can credit be given to multiple researchers who collaborate on a grant?
A. While collaboration is welcome on grant-funded projects, only one researcher can be the principal investigator (the named grant awardee). Publications that result from grant-funded research can name all authors who contributed to the project, but in any ASA announcements of awards, only one contributor will be mentioned.

Q. Can any amount of the budget be applied to salary?
A. Salary cannot be included in the budget for any grants.

Eligibility

Q. How many applicants is the Chairman of Dermatology permitted to endorse?
A. The Chairman of Dermatology may endorse only one candidate in each category below per year.

    One Investigative Scientist Award
    One Research Scholar Award (this also includes the Milstein Research Scholar Award in Melanoma/Non-melanoma Skin Cancer and the Calder Research Scholar Award in Vitiligo/Pigment Cell Disorders)
    One Research Grant
    One Medical Student Grant

Q. May I apply for a grant if I am working in another department conducting research related to dermatology?
A. Yes, as long as the Chairman of Dermatology at your institution co-signs the endorsement letter.

Q. If I am applying for grant consideration outside of the U.S., am I eligible?
A. No. ASA will only consider and fund research conducted in the U.S.

Q. Who writes my letter of recommendation?
A. The Chairman of Dermatology. If you are not working in the dermatology department/division, then a letter from your Mentor is acceptable if the Chairman of Dermatology co-signs the endorsement letter.

Q. Are international (non-U.S. citizen, non-permanent resident) medical students attending U.S. medical schools eligible to apply for the Hambrick Medical Student Grant, or is it limited to U.S. citizens and permanent residents?
A. Yes, international (non-U.S. citizen, non-permanent resident) medical students attending U.S. medical schools are eligible to apply for the Hambrick Medical Student Grant Targeting Melanoma and Skin Cancer.

Q. Are PhD students eligible for the Hambrick Medical Student Grant?
A. Students in a combined MD/PhD program would be eligible, but not PhD candidates alone.

Q. May I apply for a grant at an institution where there is no department/division of dermatology, but I am pursuing active research in dermatology?
A. Yes. Although first preference will be given to individuals working in a department/division of dermatology, applicants with a close working relationship to such a department are also eligible. However, the application must include a letter of support/endorsement from the Chairman of Dermatology with whose faculty you are interacting or collaborating.

Q. If I have been awarded another grant, am I still eligible for application?
A. If you receive a career development award or other comparable research from the NIH, the Dermatology Foundation, or similar organization during this grant period, you must choose between it and the ASA award. There are no exceptions.

Q. Is the Board certification eligibility requirement for the Research Scholar Award necessary at the time of application or time of award?
A. It is required by the time of award.

Application Process

Q. Who writes my letter of recommendation?
A. The Chairman of Dermatology. If you are not working in the dermatology department/division, then a letter from your Mentor is acceptable if the Chairman of Dermatology co-signs the endorsement letter.

Q. Does approval from the institution for human and animal use need to be in place at the time of the application?
A. No. However, proper documentation must be submitted with the application to show that any needed approvals are pending.

Q. May more than one application be submitted?
A. One application may be submitted by a candidate in each of the categories listed above, provided the Chairman of Dermatology endorses each one. However, only one grant/award will be given to any individual.

Q. Can I budget for salary in my application?
A. Salary cannot be included in the budget for any grants.

Q. When writing my research proposal for application, do I need to include my references within the two-page limit?
A. No, references can be in addition to the allowed two pages.

Q. Section 6 of the Hambrick medical student grant application asks for “a summary of ALL past, current and pending applications…”. Should I submit this information for only myself as the applicant or for my mentor as well?
A. Please submit only the applicant’s previous support, current and pending applications.

Q. Do I have to submit previous funding or the current funding of the lab where I am currently working?
A. Prior and current funding, as well as pending applications for funding, must be listed if they have supported or are intended in the future to support your salary and supplies. The information should specify whether you or another individual is the named recipient of the funding.

Note: The deadline for receipt of applications cannot be extended. No exception.